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How to create a Gmail signature in 2023

Don't underestimate the power of your Gmail signature! Create a professional and unique signature that will leave a lasting impression on your recipients. Discover our tips for making your emails shine.

Published on : 

November 24, 2023

Louis Garnier

Marketing Enhancer

Gmail Signature: Your Digital Business Card

Gmail represents:

  • Over 1.5 Billion Active Users:
  • Gmail boasts more than 1.5 billion active users worldwide.
  • Making it the most widely used email platform globally.
  • Approximatively 121 Billion Emails Sent Each Day:
  • Every day, approximatively 121 billion emails are sent through Gmail.
  • With such a vast volume of emails circulating, creating an attractive and professional email signature is essential to stand out in this huge sea of information.

Undoubtedly, one of the most widely used email platforms in the world. However, many people are still unaware that they can add a professional email signature to their emails automatically.

Your Gmail signature is much more than a simple polite sign-off at the bottom of your emails. It is your digital business card, an opportunity to convey the right message, and reflect your brand identity. So, how can you create a Gmail signature that showcases your personality and professionalism? Let's go!

Different Types of Email Signatures

Manually Add a Signature in Gmail

If you prefer a simple approach, you can create your own signature directly from the Gmail settings. This simple and quick process allows you to add a basic email signature to your messages. Follow our detailed guide in a few easy steps to set up your personalized signature.

Use Pre-designed Gmail Signature Templates

If you're looking for inspiration or want to see what works for other professionals, pre-designed Gmail signature templates are the ideal solution. These templates can serve as a foundation for creating a signature that represents you while offering original ideas to capture your recipients' attention.

Use a Gmail Signature Generator

For a professional and impactful signature, opt for a free Gmail signature generator. Emailee's generator offers a variety of branded templates designed to create unique and stylish signatures in just a few minutes. Discover how to use this tool to obtain a signature that perfectly reflects your professional identity.

Look up for our templates at that are fully compatible with Gmail Email Services.

The pros of Having a Gmail Email Signature

  • Creates a professional image and reinforces the company's credibility.
  • Allows for promoting the brand and its services.
  • Facilitates communication by providing all necessary contact information.
  • Offers an opportunity for customization to reflect the company's identity.
  • Increases visibility by including links to social media or the company's website.
  • Highlights the certifications, degrees, or awards obtained by the company.
  • Fosters trust and recognition of the company by email recipients.

The Key Elements of a Professional Gmail Signature

The Importance of Details in Your Signature

A professional Gmail signature must include certain key elements to be effective. Here's what you should include:

  • Your first and last name.
  • Your job title or academic designation.
  • A professional picture of yourself or your company's logo.
  • Your professional phone number.
  • Links redirecting to your social media profiles.
  • Badges or accreditations.
  • A link to your website or blog.
  • A call-to-action to encourage recipients to take action (marketing banner).

The Mistakes to Avoid in Your Gmail Signature

To ensure that your Gmail signature is a true asset, avoid elements that could harm your professional image:

  • Inappropriate images or quotes that don't align with your industry.
  • Extravagant fonts that make the signature hard to read.
  • Links to inactive or irrelevant social media accounts.
  • Unclear or whimsical job titles that don't reflect your true profession.

How to Choose the Style and Design of Your Gmail Signature

Find Inspiration in Successful Signature Examples

When designing your Gmail signature, it's essential to find inspiration in successful signature examples. At Emailee, we have gathered signature templates to make it easier for you to get started. Check out our signature templates to discover what defines you best.

Use Colors and Animations

To attract attention without going overboard, choose elegant colors and use subtle animations like GIFs. The goal is to add an interesting visual touch without distracting the recipient from your main message.

Add a Personal Touch to Your Signature

To stand out, add a personal touch to your signature. This could be an image, a custom email banner, a unique font choice, or an original design. Ensure that this personal touch aligns with your professional identity and target audience.

Setting Up Your Gmail Signature to Achieve Your Goals

The Best Gmail Signature Templates

Discover our collection of signature templates and choose the one that best reflects your professional identity while impressing your contacts at first glance.

These pre-designed templates have been carefully crafted to meet the needs of various professions and industries. Whether you're an entrepreneur, a healthcare professional, an artist, or a corporate executive, our templates offer a variety of options to personalize your email signature. Each of these templates is designed to be professional, elegant, and eye-catching, allowing you to stand out in your recipients' inboxes.

Stand Out with Custom Typography

Custom typography adds a unique touch to your Gmail signature. It provides originality and ensures that it remains memorable to your recipients. We offer a selection of carefully chosen fonts, ranging from classic and elegant styles to modern and bold ones. By opting for custom typography, you have the opportunity to reflect your brand, personality, or the essence of your business. Transform your email signature into a true work of art, one that will capture attention and leave a lasting impression on those who discover it.

Add a Call-to-Action (CTA) to Boost Engagement

Your Gmail signature can be much more than a simple email closing. Add a call-to-action (CTA) to encourage your recipients to take action. Whether it's subscribing to a newsletter, downloading an ebook, or scheduling an appointment, a well-placed CTA can increase engagement and conversions.

Use Social Media to Stay Connected

Your Gmail signature can also serve as a gateway to your social media platforms. Add clickable icons to encourage your recipients to follow you on social media and stay informed about your professional activities. This will allow you to build strong relationships with your audience and acquire potential clients.

How to Create Your Own Gmail Signature for Free

Now that we've covered the key elements, let's take action! Follow these simple steps to create your Gmail signature:

Access Emailee's Settings

Open Gmail, click on the gear icon in the top right corner, and select "See all settings."

Open the "General" Tab

Select the "General" tab and scroll down to the "Signature" section.

Create Your Signature

Enter your information in the signature editor. Use the editing tools to customize the formatting, color, and alignment.

Add Your Logo and Social Media Icons

Upload your logo and add links to your social media platforms by clicking on the link insertion icon.

Integrate Your CTA

Insert your CTA with a link to the desired page. Highlight the CTA with an attractive color to draw attention.

Save Your Signature

Click on "Save Changes" to save your new Gmail signature.

Install Your Gmail Signature on All Devices

Now that you've created your personalized Gmail signature with Emailee, it's time to install it on all your devices for complete consistency in your communication. Follow these simple steps to set up your Gmail signature on different devices:

Step 1: Access Gmail Settings

  • Open your Gmail inbox.
  • Click on the gear icon in the top right corner and select "See all settings."

Step 2: Open the "General" Settings

  • Select the "General" tab from the list of settings.

Step 3: Locate the "Signature" Section

  • Scroll down to the "Signature" section on the general settings page.

Step 4: Copy Your Emailee Signature

  • Open the signature editor in Emailee where you created your personalized signature.
  • Click the ‘Copy to clipboard’ button and paste it into your email signature settings

Step 5: Paste Your Signature into Gmail

  • Go back to the Gmail settings page.
  • In the "Signature" section, paste your copied signature into the text box (CTRL + V or right-click > Paste).

Step 6: Apply Your Signature to New Messages

  • Choose whether you want to display your signature on new messages only or on replies and forwards as well.
  • Don't forget to check the box "Insert this signature before the quoted text in replies and forwards" for a professional appearance.

Step 7: Save Your Settings

  • Scroll to the bottom of the page and click "Save Changes" to apply your new Gmail signature.

Now, your personalized signature created with Emailee will be automatically added to each of your outgoing emails on Gmail, whether you send messages from your computer, tablet, or smartphone.


You are now ready to create and install a Gmail signature that perfectly represents you in 2023. With a professional and personalized signature, you can leave a lasting impression on your recipients and reinforce your brand image. So, don't wait any longer, follow our advice, and start optimizing your emails today!


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